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Documentation Assistant Volunteer

Main purpose of role:

To assist the Registrar in a wide range of cataloguing and collections care activities

This role aims to help deal with a backlog in documentation whilst providing valuable experience for anyone with an interest in the cultural sector. Largely a desk based role, with some opportunities to get hands on with the collection

Main duties:

Assist staff with the following:

  • Condition checking items to identify signs of deterioration 
  • Inputting details of objects onto the collections management system MODES from paper-based records
  • Aiding in packaging objects and ensuring they are stored safely
  • Collating information
  • Updating both digital and paper records
  • Digitalising paper records


Northampton Museum and Art Gallery

Some work may occasionally take place in the Guildhall stores across the road from the Museum

Approximate time commitment and duration:

1 day a week (10.00am to 4.00pm) or ½ day a week (either morning or afternoon)

This will be an ongoing role and times and days can be amended to best suit the applicant

Useful skills required:

  • Basic computer literacy
  • Attention to detail
  • Ability to follow procedure  
  • Basic research skills
  • Ability to work as a team and independently

Training provided:

All training will be provided. You will be required to attend an induction session.

  • Modes Complete 1.5 Collections management database training, creating new records and editing old ones.
  • Documentation processes here at Northampton Museum and Art Gallery
  • Object handling 

Skills volunteers can develop in the role:

  • Chance to gain a strong understanding of how museums and art galleries function behind the scenes
  • Opportunity to gain skills in the cultural sector
  • Ability to use collections management systems

Other information:

  • All equipment will be provided
  • Free tea/coffee and biscuits
  • Free parking

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